You’ve created a professional email account, but now you need to know how to set up your email signature in Outlook. Check out our user-friendly step-by-step guide to setting up your signature below!
If you’ve already created a professional email signature then all you need to do is insert it into Outlook’s settings. Using an automatic signature saves you time and ensures that your contact information is always available and correct.
Step One: Open Your Outlook Settings
When you first open Outlook, you should see a screen similar to below. Notice the cog icon in the upper right-hand corner? This is the Settings tab.
Click on the icon and a drop-down menu will appear.
Step Two: Search in the Settings Tab
When you’ve clicked on the Settings icon, a search bar will show up in the drop-down menu. Simply type “signature” in the search bar and an option for “Email Signature” will appear. Select this option.
Step Three: Enter Your Email Signature
Once you’ve selected the “Email Signature” option, the following screen will appear.
Check the box that says, “Automatically include my signature on new messages I compose.” You can also select the box that says, “Automatically include my signature on messages I forward or reply to” if you’d like your professional signature to be included at the end of every email you send/reply to.
Now that you’ve selected the inclusion options, you’ll be able to insert your professional email signature. You can check out our templates for signatures here, or create your own.
Pro Tip: Make your name larger than the rest of the text and include your phone number, company/title (if applicable), and website.
Step Four: Save and Go!
This is it – you’re done! The save button is located on the top right-hand side of the page. Click “OK” and your professional email signature will appear at the end of all your outgoing messages.