How to Set Up an Email Signature in Gmail

You’ve created a professional email account, but now you need to know how to set up your email signature. Check out our user-friendly step-by-step guide to setting up your Gmail signature below!

If you’ve already created a professional email signature then all you need to do is insert it into Gmail’s settings. Using an automatic signature saves you time and ensures that your contact information is always available and correct.

Step One: Open the Settings Tab

To begin, open Gmail and find the Settings tab, which is indicated by a cog icon on the upper right-hand side of the screen. Clicking on the icon will cause a drop-down menu to appear.

Step Two: Choose the Settings Option

In the drop-down menu, select “Settings.” Clicking on this button will direct you to a new screen.

This is the screen that will appear when you’ve selected “Settings.”

Step Three: Find & Select the Signature Box

When you see this screen, scroll down near the bottom of the page. You’ll see a “Signature” box. (It’s the 4th option from the bottom.)

The “No Signature” option is the default Gmail setting, so you’ll need to select the button next to the blank text box. We’ve selected the correct button in the screenshot below.

Step Four: Insert Your Signature

Now that you’ve found and selected the signature box, you’re able to insert your professional email signature. You can check out our templates for signatures here, or create your own.

Pro Tip: Make your name larger than the rest of the text and include your phone number, company/title (if applicable), and website.

Step Five: Save Your Changes

This is it – you’re done! Scroll down to the very bottom of the Settings page and click the “Save Changes” button. Now your professional email signature will appear at the end of all your outgoing messages.

computer and notepad on a desk

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