The Best Professional Voicemail Greetings

Phone with pad and pen to write draft a professional voicemail
Check out our tips on making sure your voicemail is ready for your next missed call!

Let’s be honest, you (hopefully) set up your voicemail when you first got your phone, and it probably hasn’t changed since then. If you’re about to start job-hunting, now is the perfect time to refresh your professional voicemail greeting.

Most people screen their phone calls and often avoid answering unknown numbers. If you’re applying for new positions, you should try to view each unexpected call as an exciting opportunity! In the event that you simply can’t pick up the phone, you’ll want a polished voicemail greeting to let the caller know they’ve reached the right person.

Check out our 3 great professional voicemail greeting templates below.

Template 1 – Just the Basics

If you like to keep things simple, opt for a basic greeting. Most voicemail options allow you to record just your name, which lets callers know they’ve reached the right person.

When recording, choose a quiet area, speak clearly, and use your full name (first and last).

Template 2 – Short and Sweet

“Hi, you’ve reached (Your First and Last Name).

Please leave a message and I’ll get back to you soon.


Pro Tip: Smile while you’re recording your greeting and your voice will sound pleasant.

Template 3 – Professional

“Hello, you’ve reached (Your First and Last Name).

Sorry I wasn’t able to take your call, but please leave your name and a detailed message and I’ll get back to you.

Have a great day.”

When you’re looking for a job, a good rule of thumb is to answer your phone as often as you can. You never know when a recruiter might be calling to set up an in-person meeting, or conduct a phone interview.

In certain situations, it’s a good idea to let a call go to voicemail. If you’re in a loud area, unable to spend 10-15 minutes talking, or are otherwise distracted, don’t answer. Recruiters who cold-call candidates will understand that you’re simply unavailable – but make sure to return calls in a timely manner. If possible, call back during regular business hours.

If you’re attempting to return a recruiter’s call and reach their voicemail, leave a brief message with your name, number, what position you applied for, and the best time(s) to reach you. Read How to Leave a Professional Voicemail to make sure you’re leaving the kind of message that will get you a call back.

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